Fairlight History Group; Constitution and Rules

  1. The title shall be Fairlight History Group.
  2. The aims and objects shall be to encourage an interest amongst our residents and visitors in our local history and any related matter.
  3. The membership of the Group shall be open to all residents and visitors for an annual subscription to be decided by the Committee.
  4. The financial year of the Group shall commence on the first day of January and terminate on the last day of December of each year. As soon as possible thereafter, the books and accounts shall be submitted for audit. The Balance Sheet and Annual Report shall be available to members at the Annual General Meeting.
  5. The business of the Group shall be conducted by a Committee of not less than six members, which shall include the Officers of the Group, namely Chairman, Hon. Treasurer and Hon. Secretary. The committee should meet on a regular basis but not less than four times a year. One Committee member shall be appointed to the Fairlight Village Hall Committee.
  6. The Committee is empowered to incur, within the limits of the Group funds, such expenditure as may from time to time appear necessary and is further empowered to raise revenue for the Group.
  7. The Officers and members of the Committee shall be elected at the Annual General Meeting of the Group which shall be held in February of each year or as soon as possible thereafter. All Officers and members of the Committee shall retire annually and shall be eligible for re-election.
  8. The Committee shall, from time to time, at their discretion, appoint such Sub-Committees as is deemed expedient, and shall have the power to co-opt other members to the Sub-Committees.
  9. General Meetings of members shall be called by the Committee of the Group, giving members not less than fourteen days notice. An Extraordinary General Meeting may also be called a) by the Chairman, b) upon a requisition signed by not less than five members of the Committee, or c) upon a requisition signed by not less than ten paid-up members of the Group, stating the reason fothe request.
  10. At General or Extraordinary General Meetings of the Group, ten members shall form a quorum. At meetings of the Committee, four members shall form a quorum.
  11. Any member of the Committee of the Group who fails to attend three consecutive Committee meetings, without providing a reason acceptable to the Committee, shall be deemed to have resigned. The Committee is empowered to fill any vacancy by co-option, whatever the cause.
  12. Notices of items or resolutions for the consideration of members at the Annual General Meeting of the Group, must be received by the Hon. Secretary not later than fourteen days prior to the date of the meeting.
  13. The Rules of the Group may not be amended or repealed, or any new Rule adopted, save by a majority vote of the members attending a General or Extraordinary Meeting of the Group. Fourteen days notice must be given to members of any proposed alteration or addition to the Rules.